Finished Goods Warehouse Manager

Job Description

The Warehouse Manager is responsible for overseeing the daily operations of a warehouse facility. Their job involves managing and organizing inventory to ensure efficient use of space and timely order fulfillment. The Warehouse Manager supervises the team in charge of handling  the receiving, shipping, and storage of finished goods. He also tracks inventory levels and  communicate with other departments to coordinate logistics and delivery schedules.

Warehouse Operations Management:

• Oversee the full cycle of warehouse operations including receiving, unloading, inspection, storage, internal movement, and dispatch of goods.
• Ensure proper segregation and zoning of raw materials, additives, packaging materials, and finished feed products.
• Supervise loading and offloading activities to ensure speed, accuracy, and minimal product damage.
• Ensure proper stacking standards (height, weight limits, pallet use) are strictly followed.
• Maintain clean, organized, and safe warehouse conditions at all times.
• Optimize warehouse layout to improve efficiency, reduce handling time, and enhance safety.

Key Deliverables

Inventory management & stock control:

• Ensure real-time and accurate recording of all inventory transactions in ERP and manual systems.
• Manage daily stock reconciliation between physical stock and system balances.
• Conduct routine cycle counts, monthly stock takes, and annual physical inventory audits.
• Investigate and resolve all stock variances, shortages, overages, and damages.
• Implement strict FIFO/FEFO principles to prevent material and product deterioration.
• Monitor stock movement trends and provide recommendations for reorder levels and safety stock.

• Safeguard finished feeds against moisture, pests, and contamination.  

Dispatch & Distribution Control:

• Plan and coordinate daily dispatch operations for finished feed products.
• Ensure all customer orders are accurately picked, verified, and loaded.
• Supervise truck loading operations to ensure correct quantities, product types, and documentation.
• Verify all dispatch documentation including waybills, invoices, and delivery notes.
• Coordinate with logistics/transport teams to ensure timely deliveries and route efficiency.
• Monitor returns from customers and ensure proper documentation and reconciliation.
• Coordinate with logistics teams and transporters to fulfill regional distribution.

Strategic Effectiveness

ERP & Documentation Management:

• Ensure all warehouse transactions (receipts, issues, transfers, adjustments) are correctly posted in the ERP system.
• Validate system entries against physical movements to ensure data integrity.
• Generate daily, weekly, and monthly inventory, stock movement, and dispatch reports.
• Maintain complete and accurate warehouse records for audit and compliance purposes.
• Ensure proper filing of GRNs, issue notes, stock cards, and dispatch documents.

Quality Control & Product Integrity:

• Ensure proper handling and storage of feed ingredients to maintain quality and prevent contamination.
• Monitor storage conditions (moisture, pests, temperature) to preserve product integrity.
• Ensure packaging materials and finished products are protected from damage and spoilage.
• Report any quality issues immediately to QA and production teams.

Operational Effectiveness

Reporting & Continuous Improvement:

• Prepare and submit daily warehouse reports including stock levels, dispatches, and incidents.
• Analyze warehouse performance metrics such as stock accuracy, turnaround time, and shrinkage.
• Identify process inefficiencies and recommend improvements.
• Generate performance reports regarding stock variances, dispatch rates, and equipment utilization.
• Maintain accurate records of all warehouse activities, including inventory levels, shipments, and receipts.
• Support automation and digitization of warehouse processes where applicable.

Team Leadership & Supervision:

• Supervise warehouse staff including storekeepers, forklift operators, loaders, and dispatch clerks.
• Assign daily tasks and monitor performance to ensure productivity targets are met.
• Conduct on-the-job training on warehouse procedures, safety practices, and ERP usage.
• Enforce discipline, attendance, and compliance with company policies.
• Conduct regular performance evaluations and recommend improvements or training needs.

Organizational Effectiveness

Safety & Compliance:

• Get acquainted with the company’s Health, Safety and Environment policy
• Ensure that working conditions and environment are in line with the company policies
• Enforce health, safety, and environmental (HSE) policies within your Team
• Ensure compliance with relevant guidelines from regulatory bodies (NAFDAC, SON, Weight & Measures etc).

Health, Safety & Environmental Compliance:

• Enforce strict adherence to HSE policies and warehouse safety procedures.
• Ensure all staff use appropriate PPE during warehouse operations.
• Implement safe material handling practices to prevent accidents and injuries.
• Conduct regular safety inspections and participate in audits.
• Ensure compliance with fire safety, pest control, and environmental standards.

Requirements

• Minimum Level of Academic Qualification: HND/Bachelor`s Degree in Management Studies, Statistics, Business Administration or related field.
• Experience: 8-10years experience in Warehousing, Supply Chain Management
• Good knowledge and usage of Excel, SAP and other ERP Systems relevant to the Feedmilling Business
• Must be familiar with inventory management systems
• Must have a foresight on warehouse equipment such as forklifts, pallet jacks, and order pickers etc.
• Must be able to work closely with other managerial staff and maintain a positive and productive team environment.
• Overseeing warehouse operations,
• Plays a critical role in ensuring that goods are delivered on time and the manufacturing process runs smoothly.